Final Exam

1. Your neighbors, Jack and Jill, need a document notarized. Jill is at work. Jack comes to your office with the document that Jill signed at home yesterday. Jack signs in front of you. You should:
   

   Sign and seal the document.

   Tell Jack that you can notarize the document when both he and Jill are present to attest to their signatures.

   Make the correct notarial statement and then sign, seal and date the document with today's date.

   Sign, seal and date the document with yesterday's date.

   
   
2. Your boss hands you some brochures that your company has advertising their products, and she wants them notarized. What is the correct procedure?
   

   Sign and seal the brochures on the back page.

   Make a statement regarding the brochures, and then sign, seal and date the brochures.

   Have your boss make a written statement regarding the brochures and then notarize your boss's signature.

   Affix your notary seal on the cover below the company's logo.

   
   
3. It is a great day to visit your Grandma in the nursing home. When you arrive Grandma is taking her nap, and Uncle Joe is there with Grandma's will. It has Grandma's signature on it and it needs to be notarized. How can you help Grandma and Uncle Joe?
   

   You recognize your Grandma's signature, so you sign and seal the will.

   Recommend that Grandma sign the document again in front of you when she wakes up.

   Make a written statement regarding the will, and then sign, seal, and date the will.

   Recommend that Grandma sign the document again in front of a notary who is not a family member.

   
   
4. What is an acknowledgement?
   

   Swearing to the truth of facts in a document.

   Stating a document is signed voluntarily, with understanding.

   Making a certified copy.

   Stating the customer is known to the notary.

   
   
5. "State and County of Venue" means:
   

   where you live.

   where you work.

   where the signer lives.

   where the document will be filed.

   where the notarization is performed.

   
   
6. A customer has a medical record signed by her doctor that she needs notarized. What do you do?
   

   Ask the customer to call the doctor's office to verify to you that the doctor really did sign the letter, and then notarize the doctor's signature by affixing your seal and signature.

   Ask the customer to make a statement regarding the letter or its contents, and then notarize the customer's signature.

   After verifying that the doctor signed the letter, write the statement "signed before me ..." and then sign and seal it.

   If the letter is written on the doctor's office stationery, it really doesn't need anything more formal done, but you can put your seal near the doctor's signature to satisfy the customer.

   
   
7. You haven't notarized anything in a long time, and now are required to notarize a document, but can't remember your expiration date. You should:
   

   write "unsure" after the words " my commission expires. . . " in the notarization portion of the document.

   use your co-worker's expiration date because you were both commissioned at about the same time.

   contact the Department of Financial Institutions by telephone or website to determine the correct date.

   write "my commission is permanent" in the notarization portion of the document.

   
   
8. Your customer says he needs his birth certificate notarized. How do you proceed?
   

   Since the birth certificate is an original, put your seal and signature on the back of the certificate.

   Have the customer sign the front of the certificate, and put your seal and signature below his signature.

   A birth certificate is a vital record, and you may not notarize it.

   On the back of the birth certificate, write or type "I certify this is a true and correct copy", and then date, sign and seal it.

   
   
9. When can you begin to perform notarial acts?
   

   When your notary stamp arrives from the rubber stamp company.

   As soon as the insurance agent accepts the bonding fee and tells you the bond renewal date.

   Once you have mailed your application, fee, bond and oath to the Department of Financial Institutions.

   When you receive your commission certificate from the Department of Financial Institutions.

   
   
10. You travel with your boss to a meeting in Chicago. Several documents are signed and now need to be notarized. You should:
    

    make the correct notarial statement, sign and seal each document, indicating the county of venue as the correct Illinois County.

    make arrangements for an Illinois notary to be present for the signing of the documents.

    witness the signing, but wait until you return to Wisconsin to complete the notarization.

    make the correct notarial statement, sign and seal each document, indicating the county of venue as your resident county.

    
    
11. "Subscribed" means:
    

    Sworn.

    Certified.

    Signed.

    Published in the newspaper.

    
    
12. A customer of the bank that you work for has come to you and needs certified copies of his driver's license, passport, birth certificate and marriage certificate.
    

    You can make certified copies of all. Photocopy, sign and seal each copy.

    You can make certified copies of the driver's license and passport. The birth certificate and marriage certificate cannot be photocopied, so you can notarize them by signing and affixing your notary seal.

    You can make certified copies of the driver's license and passport. You know that it is illegal to notarize any vital record, so you will not be able to assist the customer with either the birth or marriage certificates.

    You can make certified copies of the driver's license and passport. The birth and marriage certificates cannot be photocopied, so you can notarize them by witnessing the customer's signature on the originals and then notarizing the customer's signature.

    
    
13. When is it appropriate to use the statement "Subscribed and sworn to before me"?
    

    When a customer signs in front of you.

    When a customer has already signed and mails you the document.

    When formal wording is required on a document.

    When a statement is taken under oath and then signed.

    
    
14. A person has come to you in need of a notarized affidavit that will be sent to Russia. The document is already prepared and it states that the person is alive and well, and discloses the person's address and birth date. How do you proceed as a notary?
    

    Verify the person's address and birth date. If all of the information is correct, sign and seal the document.

    Verify the person's address and birth date. If all of the information is correct, write or type the statement: " I certify that the above information is true." Sign, affix your notary seal and expiration date.

    Have the person sign the document in front of you, swearing that their personal information is true. Write or type the statement: "Signed before me on (date) by (person)". Sign, affix your notary seal and expiration date.

    Have the person sign the document in front of you, swearing that their personal information is true. Write or type the statement: "Subscribed and sworn to before me on (date) by (person)". Sign, affix your notary seal and expiration date.

    
    
15. Your cousin states that she had a document notarized 2 years ago, but is unable to locate that document. She wants you to back date your notarial act 2 years on a duplicate document. Since you know her personally, it's ok to do this as long as she is positive about the date and content.
    

    True

    False

    
    
16. If you do not personally know the person signing a document, you must verify their identity through a government-issued photo ID, identity-proofing methods employed by an approved communication technology provider, or another credible witness.
    

    True

    False

    
    
17. You may notarize documents for remotely located individuals using any software that allows for live video and audio.
    

    True

    False

    
    
18. It is ok to notarize your own signature if the document does not have any bearing on property or money.
    

    True

    False

    
    
19. If a document doesn't have a pre-printed notarization area, signing your name and affixing your notary seal is all that is required.
    

    True

    False

    
    
20. A notary applicant must be a citizen of the United States.
    

    True

    False

    
    
21. "Signed before me" is the proper statement to use for a sworn statement.
    

    True

    False

    
    
22. If a document needs two parties to sign it, and the notary is personal friends with both parties, only one of the signers needs to appear in person before the notary.
    

    True

    False

    
    
23. If your notary seal wears out in the middle of your notary commission, you can buy another seal, register it with the Department of Financial Institutions, and continue notarizing for the rest of your commission.
    

    True

    False

    
    
24. You can charge any fee you deem appropriate to perform a notarial act.
    

    True

    False

    
    
25. A Minnesota resident who works in Wisconsin can use a Wisconsin notary commission in Minnesota as well as in Wisconsin.
    

    True

    False

    
    
26. You must always make a notarial statement. If the document you are notarizing does not have a statement, you must either type or write the appropriate statement.
    

    True

    False

    
    
27. If you notarize a record in which you or spouse is a party or has a direct beneficial interest, that notarization may later be voided.
    

    True

    False

    
    
28. You must notify the Department of Financial Institutions if you change your home address, but not if you change your primary email address.
    

    True

    False

    
    
29. When a notary becomes familiar with a co-worker's signature, the notary does not need to personally witness the actual signing for each notarization.
    

    True

    False

    
    
30. A credible witness should be personally known as trustworthy to you, the notary.
    

    True

    False